1. WHAT PERSONAL INFORMATION DO WE COLLECT?
1.1 During the course of business, we may collect personal information supplied by you such as:
(a) Your name, physical address, delivery address, billing address, email address and telephone number;
(b) Transaction information such as payment information (including credit card information) and other details of the Products you have purchased from us;
(c) Information relating to your use of our Website and interactions with our staff including phone and email communications;
(d) Information that you have authorised other third parties to provide us; and
(e) Details of your visits to our Website including web pages or products that you view; details of the websites or search terms that referred you to our Website.
1.2 If you fail to provide any personal information that is reasonably requested by us, you may not be able to purchase any Products from us or use our Website.
1.3 We also collect non-personal information about you such as your internet protocol (IP) address, login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our Website.
2. HOW DO WE USE YOUR INFORMATION
2.1 We will use your personal information for a number of purposes connected with our business operations and functions, including:
(a) Processing your requests for further information or responding to your enquiries;
(b) Processing your product orders or administering your account;
(c) Dealing with requests, enquiries or complaints and other customer care related activities and all other general administrative and business purposes;
(d) Carrying out market and product analysis and research. This may include having third-party companies assist us to tailor advertising for you;
(e) Screening orders from our Website for potential risk or fraud;
(f) Analysing or improving our Website services and improving our customer service to you;
(g) Contacting you (including by post, email, text message (SMS) or telephone) about any of our products, rewards or discounts that we think may be of interest to you (unless you ask us in writing not to);
(h) Enforce our rights under the terms of any agreement we have with you;
(i) Carrying out any activity in connection with any legal, governmental or regulatory requirements that we are subject to or in connection with legal proceedings, crime or fraud prevention, detection or prosecution; and
(j) Identifying any unauthorised attempts to upload or change information, or otherwise cause damage to our Website or business.
2.2 We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
3. WHO MAY RECEIVE YOUR INFORMATION?
3.1 We may disclose your personal information to certain third parties for a particular purpose, including to:
(a) Third parties who provide products or services related to the Products that we provide, such as dealers and suppliers. We use Shopify to power the online store on our Website. You can read more about how Shopify uses your personal information here: https://www.shopify.com/legal/privacy;
(b) If someone else pays for the products ordered by you, that person; and
(c) Third parties who are involved in the prevention or detection of fraud or crime or the apprehension or prosecution of offenders, including the operators and participants of crime prevention schemes in which we participate who may compare your personal information with information collected from other sources and who may keep a record of the searches we make against your name;
(d) Third parties to whom we may be required to pass your information by reason of legal, governmental or regulatory authority or where we believe in good faith that disclosure is necessary to protect or enforce our rights or the rights, property or safety of others;
(e) Trusted third parties to provide services or perform functions on our behalf. We may provide such persons with access to the personal information necessary to perform these functions, based on our instructions and on the condition that this information is treated with the utmost care and kept confidential in line with the requirements of the Privacy Act 1993; and
(f) To any other third party where you have given your express consent for us to do so.
3.3 We may disclose non-personally identifiable information to our service providers (such as Google) for the purposes of conducting our business and improving our Website, services and marketing. We use Google Analytics to help us understand how our customers use our Website. You can read more about how Google uses your personal information here: https://www.google.com/intl/en/policies/privacy/. You can opt-out of Google Analytics here: https://tools.google.com/dlpage/gaoptout.
4. SECURITY OF YOUR INFORMATION
4.1 We maintain security safeguards to protect your information and take reasonable steps to ensure that your personal information is not disclosed to any unauthorised person or entity.
5. RETENTION OF YOUR INFORMATION
5.1 We will only retain your personal information for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.
5.2 We may retain your personal information for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
6. ACCESS TO YOUR INFORMATION
6.1 We aim to keep our records as accurate as possible. If you wish to access or change your personal information, or have any questions about this policy, please contact us via email at firstname.lastname@example.org.
7. MAILING LISTS
7.1 We may from time to time send you information about our Products and promotions. If you no longer wish to receive this information please let us know by emailing email@example.com or by following the unsubscribe information in the communication. Please be aware that it may take up to 10 working days for changes to your preferences to take effect.
8. THIRD PARTY WEBSITES
8.1 Please note our Website may also contain links to other third party websites. We do not have any control over those websites and this Policy does not apply to the privacy policies of these third parties.
9.1 As you interact with our Website, we will automatically collect technical information about your equipment, browsing actions and patterns. Technical information includes internet protocol (IP) address, login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access our Website.
9.2 We collect this technical information data by using cookies and other similar technologies.
9.3 A cookie is a small file of letters and numbers that we put on your computer. These cookies allow us to distinguish you from other users of our Website, which helps us to provide you with a good experience when you browse our Website and also allows us to improve our site.
9.4 The cookies we use allow us to:
(a) Recognise and count the number of visitors and to see how visitors move around our Website when they are using it. This helps us to improve the way our Website works, for example, by ensuring that users are finding what they are looking for easily;
(c) Recognise you when you return to our Website. This enables us to personalise our content for you, and remember your preferences; and
(d) Record your visit to our Website, the pages you have visited and the links you have followed. We will use this information to make our Website and the advertising displayed on it more relevant to your interests.
9.5 You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies you may not be able to access all or parts of our Website.
10. CHANGES TO OUR POLICY
10.1 This Policy may be updated or amended from time to time, in which case we will also update the modification date at the top of this document.
11. CONSENT TO OUR POLICY
11.1 Your use of our Website constitutes acceptance of this Policy (or any future variation which may be uploaded to this page).
12. CONTACT US
12.1 We welcome any feedback or questions about our Policy or any other interaction you may have had with us. Please feel free to email us at firstname.lastname@example.org.
Last updated October 2019
Note: Capitalised terms used in this policy have the same meaning as defined in the French Villa Terms unless otherwise defined in this policy.